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Fullbay vs QuickBooks: most shops run both
Every competitor fact comes from that company's own public page, with the date it was read. Prices change; check the source.
Side by side
| Topic | MetaFleet | Fullbay | QuickBooks |
|---|---|---|---|
| Built for | Mobile and in-shop diesel, truck, trailer and heavy-equipment repair | Heavy-duty repair | Accounting and invoicing for small businesses; inventory tracking on Plus |
| Published price | Shared on a walkthrough (see pricing) | Basic $188, Pro $258, Elite $318 per month; annual agreement, billed monthly | Simple Start $38, Essentials $85, Plus $140, Advanced $340 per month list; 50% off for 3 months offered to new buyers |
| Users | Shared on a walkthrough | Extra users $89, $109 or $119 per month by plan | 1, 3, 5 or 25 users by plan |
| Trial | Walkthrough on your own repair order | Not listed on the pricing page | Discount offer for new buyers listed |
| Labor guides | Not built in; MOTOR and Mitchell 1 not connected; AI suggests labor hours on repair lines | MOTOR on Pro and Elite; Mitchell 1 ProDemand and TruckSeries on Elite | Not listed (accounting software) |
| AI | AI repair lines from shorthand with suggested labor; VIN, plate, odometer and receipt reading; call scoring; ChatGPT and Claude connector | AI notes cleanup, voice transcription and translation on Pro and Elite; AI Receptionist listed | Intuit Intelligence AI features listed |
| QuickBooks | QuickBooks Online: invoices, bills and POs out; payments and parts catalog both ways | QuickBooks listed as an integration on Pro and Elite | It is QuickBooks |
| Time clock | Shift and per-job clocks (en route and on site); dispatcher clock-in for a tech; auto clock-out; odd entries flagged | See vendor | Add employee time to invoices listed on Essentials and up |
| Mobile | Phone browser today; native apps stated for Q4 2026 | See vendor | See vendor |
Sources: Fullbay www.fullbay.com/pricing/, read 2026-10-29; QuickBooks quickbooks.intuit.com/pricing/, read 2026-10-30; MetaFleet metafleet.ai/llms.txt, read 2026-10-30. "See vendor" means the fact was not on the cited page. Names are trademarks of their owners. No affiliation.
Shop software plus QuickBooks
QuickBooks is accounting software: invoices, bills, payments and the general ledger. Shop software runs the work that comes before the invoice: work orders, technicians, parts and approvals. Neither Fullbay nor MetaFleet asks you to give up QuickBooks; both send the shop's money records to it.
Fullbay with QuickBooks or MetaFleet with QuickBooks
| Fullbay with QuickBooks | MetaFleet with QuickBooks | |
|---|---|---|
| Who keeps the books | QuickBooks | QuickBooks Online |
| Connection | QuickBooks integration listed on Pro and Elite (read 2026-10-29) | Invoices, bills and purchase orders sync to QuickBooks Online; payments sync both ways; a nightly check leaves anything uncertain for a person |
| Labor guides | MOTOR on Pro and Elite, Mitchell 1 on Elite (read 2026-10-29) | No built-in labor guides today |
| Road calls | See vendor | Drive-time dispatch, card holds before the drive, technician time clock |
| Published price | From $188 per month (read 2026-10-29) | Shared on a walkthrough |
Signs QuickBooks alone is no longer enough
- Jobs and technician notes live in texts and paper.
- Parts on service trucks are not counted.
- Invoices go out days after the job.
- Fleet customers want to approve estimates before work starts.
Related
Fullbay alternatives Shop software for QuickBooks MetaFleet and QuickBooks Online Vendor bills
Questions
Can QuickBooks replace Fullbay?
Not for running the shop. QuickBooks lists invoicing and, on Plus, inventory tracking, but not work orders, technician jobs or heavy-duty labor guides on the pricing page read 2026-10-30. Most truck shops keep QuickBooks for the books and add shop software for the work.
Does Fullbay work with QuickBooks?
Fullbay lists QuickBooks as an integration on Pro and Elite, read 2026-10-29.
Does MetaFleet replace QuickBooks?
No. MetaFleet is shop software that works alongside QuickBooks Online. Invoices, bills and purchase orders sync to QuickBooks, payments sync both ways, and QuickBooks stays your accounting system.
What does a mobile diesel mechanic need?
Many start with QuickBooks for invoices and add shop software when dispatch, parts and technicians get hard to track, keeping QuickBooks for the books.
Get a walkthrough
Compare them on your own job
Bring a real repair order. We will run it through MetaFleet live.