Definition
A driver vehicle inspection report (DVIR) is the report required by 49 CFR 396.11. Every driver subject to the rule prepares it in writing at the completion of each day's work on each vehicle operated. It must identify the vehicle, list any defect or deficiency that would affect safe operation or cause a mechanical breakdown, and be signed by the driver. Drivers are not required to prepare one when no defect is found or reported.
What the report covers
At least: service brakes including trailer brake connections, parking brake, steering mechanism, lighting devices and reflectors, tires, horn, windshield wipers, rear vision mirrors, coupling devices, wheels and rims, and emergency equipment.
Where the repair shop comes in
Before the vehicle runs again, the motor carrier "or its agent" must repair any listed defect likely to affect safety and certify on the report that the defect was repaired or that repair is unnecessary (396.11(a)(3)). A shop that fixes DVIR defects for a fleet usually acts as that agent. The next driver then reviews the report and signs under 49 CFR 396.13.
Retention and format
The carrier keeps the report, the repair certification and the driver's review certification for three months (396.11(a)(4)). Reports may be electronic under 49 CFR 390.32. A few operations are exempt, including a carrier operating only one commercial motor vehicle.
In practice
Shops should open one repair line per reported defect, write the cause and correction, and return the certified report with the truck. See DVIR requirements for repair shops and how to certify DVIR repairs. MetaFleet supports digital inspections built from your own form; see inspections and DVIRs.