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Fleet maintenance spreadsheet.

Short answer: A fleet maintenance spreadsheet logs every service event: unit, date, odometer or hours, work done, who did it, parts, labor and cost. Sorted by unit it becomes the maintenance record carriers keep under 49 CFR 396.3.
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Maintenance log

UnitDateOdometerWork doneVendor or techCost
      
      
      
      
      
      
      
      
      
      

How to use it

  1. One row per service event.
  2. Keep invoices attached or referenced.
  3. Filter by unit to see its history.

Questions

What records must a carrier keep?

See 49 CFR 396.3 for the required maintenance records.

When does a spreadsheet stop working?

When several people edit it or you need approvals and invoices tied to the work.

Is it free?

Yes. Print it, save it as PDF from the print dialog, or download the CSV where offered. No sign-up.

Related

49 CFR 396.3 Cost per mile calculator PM schedule template

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