Free tools
Free tools for repair shops
All pages in this section
Effective labor rate calculator
What you really earn per paid technician hour.
Parts markup calculator
Free parts markup calculator: enter part cost and markup percent to see sell price, gross profit and margin, and why markup and margin are not the same.
Mobile mechanic pricing calculator
Price a mobile repair job: labor hours times rate, plus a call-out fee and an after-hours multiplier, with parts at your markup. Formula shown.
Technician efficiency calculator
Calculate technician efficiency (billed hours / clocked job hours) and productivity (clocked job hours / paid hours) with the formulas shown.
Truck downtime cost calculator
Estimate the cost of a truck off the road: lost revenue per day plus fixed costs per day plus any rental or towing, times days down. Your numbers only.
PM interval calculator
Find when a truck's next PM is due: miles remaining and months until due from the interval, last PM mileage, current mileage and monthly miles.
Shop rate calculator
Work out the labor rate your shop needs: monthly costs plus target profit, divided by hours you can actually bill. Formula shown, your numbers only.
Repair shop software ROI calculator
Test whether shop software pays for itself: hours saved per week times people times hourly cost, minus the monthly software price. No assumed savings.
Truck cost per mile calculator
Calculate truck cost per mile: fixed costs plus fuel, maintenance and other variable costs, divided by miles driven in the same period.
Truck repair invoice template
Free truck repair invoice template with unit, VIN, odometer, complaint, cause and correction lines, labor, parts, fees and tax. Print or download CSV.
Mobile mechanic invoice template
Free mobile mechanic invoice template with job location, call-out fee, after-hours rate, labor, parts and payment received on site. Print or download CSV.
Repair estimate template
Free repair estimate template with an approve or decline box on every line, so fleet customers can approve safety items and defer the rest.
DVIR form
Free printable driver vehicle inspection report (DVIR) form listing the parts and accessories named in 49 CFR 396.11, with defect, repair certification and signatures.
DOT annual inspection form
Free printable DOT annual (periodic) inspection form covering every Appendix A to Part 396 area, with the report fields 49 CFR 396.21 requires.
Semi truck PM checklist
Free printable semi truck PM checklist: engine, filters, coolant, brakes, air system, steering, tires, lights, coupling, batteries and lubrication.
Trailer inspection checklist
Free printable trailer inspection checklist: brakes, lights and conspicuity, tires and wheels, suspension, frame, coupling, doors and landing gear.
Work order template
Free truck repair work order template: customer, unit, complaint, technician, clock times, findings, parts used and status from assigned to paid.
Fleet maintenance contract template
Free fleet maintenance contract outline for repair providers: scope, units, rates, after-hours rates, PM schedule, approval limits, response, parts, payment terms.
Preventive maintenance schedule template
Free preventive maintenance schedule template for trucks and equipment: unit, service, interval by miles, hours or months, last done, next due.
Fleet maintenance spreadsheet
Free fleet maintenance spreadsheet: one row per service event with unit, date, odometer, work done, vendor, parts, labor and cost.
Parts inventory spreadsheet
Free parts inventory spreadsheet: part number, description, location and bin, on hand, min, max, cost, price and reorder flag.
Tool inventory checklist
Free tool inventory checklist for service trucks and bays: tool, serial number, location, assigned to, condition and checked date.
Vehicle inspection form
Free printable vehicle inspection form for trucks: cab, engine, brakes, steering, tires, lights and body, with defects and sign-off.
Heavy equipment maintenance checklist
Free heavy equipment maintenance checklist: engine, hydraulics, undercarriage or tires, attachments, safety devices and greasing, by hour meter.
Month-end close checklist
Free month-end close checklist for repair shops: open work orders, unbilled time, payments, AR aging, parts counts, QuickBooks sync and sales tax.
Questions
Is anything I type saved?
No. Calculators run in your browser and nothing is sent anywhere.
Get a walkthrough
See it on one of your own jobs
Bring a real repair order. We will run it through MetaFleet live.